Email Templates (Copy‑Only) • {{COUNTRY

Email templates (voluntary)

These are neutral drafts you can adapt if you choose to contact your own representatives. This site does not send emails and does not collect personal data.

How to use: Replace bracketed placeholders (e.g., [Your Name]) with your own details. Keep the tone calm and factual.

Formal

Template A

Subject: {{COUNTRY_NAME}} — civilian protection, communications, and border measures (international law)

Dear [Representative/Office Name],

I am writing as a resident of [City/Region] regarding the humanitarian and human-rights situation in {{COUNTRY_NAME}}.

I respectfully request that your office support lawful steps at both the national and international levels that:
- Promote civilian protection and risk mitigation consistent with international humanitarian law and international human rights law.
- Support access to reliable information and communication, recognizing their importance for civilian safety and humanitarian response.
- Encourage transparency and humanitarian safeguards where border restrictions are used during a crisis (for example, clear criteria, time limits, and appropriate exemptions).
- Support engagement with existing multilateral mechanisms for monitoring, reporting, and accountability through recognized lawful institutions.

Examples of practical, lawful actions, as appropriate to your role, could include:
- Requesting a public briefing or written update from the relevant ministry or department.
- Supporting principled engagement through diplomatic channels and relevant multilateral institutions.
- Referencing humanitarian access and civilian-protection commitments in official statements or policy discussions.

If possible, I would appreciate any information you are able to share on how your office is approaching these issues through diplomatic and legal frameworks, including cooperation with relevant international institutions.

Thank you for your time and public service.

Sincerely,
[Your Name]
[City, Country]
[Optional: Contact details you choose to include]

Plain language

Template B

Subject: {{COUNTRY_NAME}} — civilian safety, communications, and border restrictions

Dear [Representative/Office Name],

I am writing as someone who lives in [City/Region] about the humanitarian and human-rights situation in {{COUNTRY_NAME}}.

I am asking you to support lawful steps, at both the national and international levels, that help protect civilians. In particular:
- Support civilian protection and risk reduction in line with international humanitarian law and international human rights law.
- Support access to reliable information and communication, which helps civilians stay safe and supports humanitarian work.
- Support transparency and safeguards where border restrictions are used during a crisis. Border measures can be lawful, but they should be clear, necessary, proportionate, and time-limited.
- Support the use of existing multilateral mechanisms to monitor and report, and to support accountability through lawful institutions.

Practical and lawful steps, depending on your role, could include:
- Asking the relevant government department for a public briefing or written update.
- Supporting principled diplomatic engagement through relevant multilateral institutions.
- Raising humanitarian access and civilian protection in statements and policy discussions.

If possible, please share any information you can about how your office is addressing these issues through legal and diplomatic channels, including cooperation with international institutions.

Thank you for your time and for your public service.

Sincerely,
[Your Name]
[City, Country]
[Optional: Contact details you choose to include]

{{COUNTRY_NAME}} {{SITE_TITLE}}

Email templates (voluntary)

Formal

Template A

Plain language

Template B

Short

Template C